Head of Archival Processing, Oregon State University Libraries

Closing date: May 23, 2024

Salary Range: $77,773 – $82,923

The Head of Archival Processing is a Professional Faculty position within the OSU Libraries’ Special Collections and Archives Research Center (SCARC) and reports to the Department Head. The Head of Archival Processing’s primary responsibility is the oversight and project management of archival arrangement and description, in addition to overseeing collection maintenance for archival materials. The Head of Archival Processing fosters a culture of ethical, sustainable, and service-oriented stewardship of SCARC’s resources. The Head of Archival Processing supervises two faculty members, the Collections Archivist and the University Records Manager, and may be asked to represent SCARC on the Department Head’s behalf.

As the repository for and steward of the OSU Libraries’ rare and unique materials, SCARC builds distinctive collections in five signature areas: natural resources, the history of science, university history, Oregon’s hops and brewing history, and Oregon’s multicultural communities. These collections encompass manuscripts, archives, rare books, oral histories, photographs, ephemera, audio/visual materials, and electronic records. SCARC makes these resources available to the OSU community, Oregonians, and the larger community of scholars and independent researchers, and provides opportunities for teaching, inquiry, and learning.


To view full details and apply, please visit the listing in the OSU Jobs Portal


Duties for the Head of Archival Processing include:

  • Project Management of Archival Processing: 70%
  • Supervision: 20%
  • Professional Activity: 10%

What You Will Need

  • Master’s degree in library/information science from an ALA-accredited institution (or foreign equivalent) or an advanced degree in a related field that included coursework in archival theory and practice
  • Significant demonstrated experience processing and preparing finding aids for archival and manuscript collections.
  • At least one year of demonstrated experience supervising employees, must include: hiring, training, evaluating, coaching, and mentoring. Supervision of students will be considered but preference is for supervision of full-time employees.
  • Experience in the use and maintenance of collection management systems such as ArchivesSpace, Archon, Archivist Toolkit, or AToM.
  • Experience with collection and space management in an archival or special collections environment.
  • Excellent project management skills, especially as it relates to collection management and arrangement and description workflows. Ability to manage multiple projects simultaneously; this may include planning, coordinating, and implementing effective programs, complex projects, or service models. Must be adaptive to working in a dynamic environment prone to change and possess the ability to work independently and collaboratively as a member of a team.
  • Excellent research and organizational skills, including the ability to problem-solve, and interpret and enforce policies through team-based diplomatic, adaptable, and pragmatic approaches both internal to the department and external to it.
  • Demonstrated knowledge of standards and best practices for equity, diversity, and inclusion in the description of archival collections, especially of under-represented and marginalized individuals and communities, and demonstrated experience in the application of those principles in order to increase access and awareness of these materials.

What We Would Like You to Have

  • Evidence of an expansion of duties as an archivist, with preference for experience in an academic or research university setting.
  • Experience working with technical support, systems, and programming staff in relation to a collection management system.
  • Knowledge of best practices for the procedures for technical accessioning of materials in electronic formats.
  • Awareness of records management theory, standards/best practices, and technologies.


For additional information please contact: Tiah Edmunson-Morton (Search Chair), tiah.edmunson-morton@oregonstate.edu, 541-737-7387

Posted - May 08, 2024